AI agents for emails, tenders, documents and proposals.
Kaptila turns incoming business information into structured summaries, alerts, reports and action lists - so your team can respond faster, find opportunities earlier and reduce manual administrative work.
Create an account, choose a workflow and start with a 1-week free pilot inside the Kaptila Client Portal.
Business information is everywhere. Processing it manually slows teams down.
Companies receive important information through emails, tender portals, PDFs, Word files, spreadsheets and shared folders. The problem is not a lack of data - it is the time required to read, understand, compare, summarize and act on it. Kaptila helps teams turn scattered business information into structured outputs: summaries, alerts, checklists, reports, deadlines and recommended next actions.
Four AI workflows for business information processing
Each service can be subscribed to separately, with Basic, Business and Enterprise plans. Need more than one? Combine all four with the Kaptila Suite bundle.
Automatic Email Processing
Turn incoming emails into summaries, categories, tasks and draft replies - with human approval where it matters.
Learn moreDocument Processing & Reporting
Extract key information, risks, obligations and deadlines from business documents.
Learn moreAI Tender Monitoring & Summarization
Monitor tender sources and receive structured opportunity summaries with deadlines and requirements.
Learn moreBid / Proposal Response Assistant
Turn tender requirements into proposal checklists, response outlines and bid preparation packs.
Learn moreTurn incoming emails into summaries, categories, tasks and draft replies.
Kaptila processes incoming business emails and converts them into structured outputs. It can summarize messages, classify requests, extract key information, identify required actions and prepare draft replies for human review.
- Summarizing incoming customer or partner emails
- Classifying requests by type, urgency or department
- Creating draft replies for human review
- Extracting names, companies, dates, amounts and requested actions
- Creating daily or weekly inbox reports
- Turning RFQs or inquiries into structured lead summaries
Kaptila does not automatically send important emails without human approval. The default workflow creates draft replies or reviewable outputs.
Create account and start your free pilotExtract key information, risks, obligations and deadlines from business documents.
Kaptila processes business documents such as contracts, project documents, technical annexes, reports, specifications, spreadsheets and PDF packages. It extracts important information and creates structured reports, action lists and management summaries.
- Contract review support
- Extracting deadlines, payment terms and obligations
- Identifying risks and unclear clauses
- Creating management summaries from long documents
- Turning technical or project documents into checklists
- Generating PDF or Excel reports
Kaptila is not just a PDF summarizer. It creates repeatable business workflows with structured outputs, review steps, source references and exportable reports.
Create account and start your free pilotMonitor tender sources and receive structured opportunity summaries.
Kaptila monitors selected tender sources, portals, websites or document feeds and identifies relevant opportunities based on your business profile. It summarizes tenders, extracts deadlines, eligibility requirements, submission rules and key documents, then sends structured alerts and reports.
- Monitoring public procurement websites
- Tracking international development tenders
- Finding energy, solar, construction, IT or infrastructure opportunities
- Extracting submission deadlines
- Creating bid / no-bid notes
- Preparing weekly tender opportunity reports
Useful for companies active in energy and solar EPC, construction, IT and infrastructure, public procurement, healthcare and education projects, and international development projects. Sources are configured per client.
Create account and start your free pilotTurn tender requirements into proposal checklists, outlines and bid prep packs.
Kaptila helps companies prepare structured responses to tenders, RFPs, RFQs and proposal requests. After a tender or request is identified, the Bid / Proposal Response Assistant analyzes the requirements and creates a practical bid preparation pack. This is the natural next step after tender monitoring: monitoring helps you find the opportunity, the assistant helps you organize the response.
- Preparing responses to tenders and RFPs
- Creating compliance matrices
- Listing required submission documents
- Extracting technical and commercial requirements
- Creating proposal outlines and draft cover letters
- Building internal task lists and flagging missing information before submission
The assistant does not replace legal, technical or commercial review. It organizes the tender response process and prepares reviewable materials for the team.
Create account and start your free pilotHow Kaptila works
Create an account
Sign up for the Kaptila Client Portal.
Choose a workflow
Select Email Processing, Tender Monitoring, Document Processing, Bid / Proposal Response or Kaptila Suite.
Start your free pilot
Every new account can test one workflow for one week with limited volume and reviewable outputs.
Review the results
Kaptila produces summaries, alerts, reports, checklists or draft responses depending on the workflow.
Choose a paid plan
If the pilot is useful, choose a monthly or annual subscription.
Configure and run the service
After subscribing, configure the service in the portal and start using Kaptila as part of your workflow.
Built for business workflows, with human control
Important outputs can be reviewed before action is taken, workflows can be configured per company, and processing logs help teams understand what happened and why. For sensitive use cases, custom security and deployment options can be discussed.
One week free after registration
Create a Kaptila account and choose the workflow you want to try. Every new account can start with a 1-week free pilot before choosing a paid subscription. The pilot is designed to test one real business workflow with limited volume and reviewable outputs.
Register, choose one workflow and test Kaptila with real examples from your business. During the free pilot, Kaptila can process a limited data set and show practical outputs such as summaries, reports, checklists or draft responses.
Email Processing Pilot
- 1 mailbox or forwarding address
- Up to 100 emails
- Categorization, summaries and draft replies
Document Processing Pilot
- Up to 10 business documents
- Summary, risk overview and obligations
- Action list output
Tender Monitoring Pilot
- Up to 5 tender sources
- Up to 10 tender summaries
- Deadline and eligibility extraction
Bid / Proposal Response Pilot
- 1 tender or RFP package
- Tender summary + required document list
- Compliance checklist and proposal outline
Kaptila Suite Pilot
- Choose one workflow to start with
- Upgrade later if you want to use multiple Kaptila services
No long-term commitment. Start inside the client portal and upgrade only if the results are useful.
Create accountPricing
Start with one workflow or choose the full Kaptila Suite. Each service can be subscribed to separately, and every service has three plan levels: Basic, Business and Enterprise.
Every new Kaptila account can start with a 1-week free pilot before choosing a paid subscription.
Best for small teams that want to summarize and organize incoming emails.
See what's included
- 1 mailbox or forwarding address
- Up to 500 processed emails / month
- Email summaries
- Basic categorization
- Draft replies for review
- Weekly inbox report
- 1 user
- Standard email templates
Best for companies handling regular business inquiries, RFQs or support emails.
See what's included
- Up to 3 mailboxes or forwarding addresses
- Up to 2,500 processed emails / month
- Advanced categorization
- Draft replies
- Action extraction
- Daily or weekly reports
- 5 users
- Custom categories
- Basic integrations
- Priority email support
Best for high-volume teams that want structured email workflows across multiple departments.
See what's included
- Up to 10 mailboxes or forwarding addresses
- Up to 10,000 processed emails / month
- Multiple teams
- Advanced routing
- Custom extraction fields
- Approval workflows
- Advanced reporting
- Up to 20 users
- Integration support
- Priority support
Best for small teams that need structured summaries from business documents.
See what's included
- Up to 50 processed documents / month
- PDF, Word and Excel support
- Executive summaries
- Key data extraction
- Basic risk and obligation overview
- PDF report export
- 1 user
- Standard report templates
Best for companies that regularly review contracts, project files or technical documents.
See what's included
- Up to 250 processed documents / month
- Advanced extraction fields
- Deadlines, payment terms and obligation extraction
- Risk and red flag reports
- Action lists
- PDF and Excel exports
- 5 users
- Custom report templates
- Priority email support
Best for document-heavy teams that need advanced reporting, review and tracking.
See what's included
- Up to 1,000 processed documents / month
- Advanced document types
- Custom extraction fields
- Version comparison
- Multiple team views
- Advanced permission management
- Advanced reports
- PDF and Excel exports
- Up to 20 users
- Integration support
- Priority support
Best for companies that want to monitor a small number of tender sources.
See what's included
- Up to 5 tender sources
- Up to 20 tender summaries / month
- Keyword and profile-based matching
- Deadline extraction
- Basic eligibility summary
- Weekly tender report
- 1 user
Best for companies that regularly search for new tender opportunities.
See what's included
- Up to 20 tender sources
- Up to 100 tender summaries / month
- Advanced relevance filtering
- Deadline and eligibility extraction
- Bid / no-bid notes
- Daily or weekly alerts
- 5 users
- Custom opportunity profile
- PDF report export
- Priority email support
Best for companies with frequent tender activity across multiple sectors or regions.
See what's included
- Up to 50 tender sources
- Up to 300 tender summaries / month
- Multiple opportunity profiles
- Multiple regions or sectors
- Advanced filtering
- Team access
- Custom reports
- PDF and Excel exports
- Up to 20 users
- Integration support
- Priority support
Best for small teams preparing occasional tender or RFP responses.
See what's included
- Up to 2 proposal response packs / month
- Tender or RFP summary
- Required document list
- Basic eligibility checklist
- Proposal response outline
- Open questions list
- 1 user
- Standard templates
Best for companies that regularly prepare tenders, RFPs or commercial proposals.
See what's included
- Up to 8 proposal response packs / month
- Compliance matrix
- Technical response outline
- Commercial response outline
- Draft cover letter or expression of interest
- Internal task list
- Submission timeline
- 5 users
- Custom proposal templates
- Priority email support
Best for active bid teams preparing frequent or complex proposal responses.
See what's included
- Up to 25 proposal response packs / month
- Advanced compliance matrices
- Response library support
- Multiple bid teams
- Custom proposal structures
- Multi-document tender package processing
- Advanced reporting
- Up to 20 users
- Integration support
- Priority support
Kaptila Suite includes all four Kaptila services in one combined package. Designed for companies that want to automate multiple workflows across emails, tenders, documents and proposals.
Best for small teams that want to use multiple Kaptila workflows at a lower volume.
See what's included
- All four Kaptila services
- Up to 1,000 processed emails / month
- Up to 30 tender summaries / month
- Up to 100 processed documents / month
- Up to 3 proposal response packs / month
- Up to 3 users
- Up to 4 active workflows
- Dashboard access
- Email summaries
- PDF exports
- Standard templates
- Human review workflow
Best for companies that want regular automation across all four Kaptila workflows.
See what's included
- All four Kaptila services
- Up to 2,500 processed emails / month
- Up to 100 tender summaries / month
- Up to 250 processed documents / month
- Up to 8 proposal response packs / month
- Up to 10 users
- Up to 8 active workflows
- Dashboard access
- PDF and Excel exports
- Deadline tracking + action lists
- Custom report templates
- Basic integrations
- Priority email support
Best for teams that use Kaptila as a central business information processing platform.
See what's included
- All four Kaptila services
- Up to 10,000 processed emails / month
- Up to 300 tender summaries / month
- Up to 1,000 processed documents / month
- Up to 25 proposal response packs / month
- Up to 30 users
- Up to 20 active workflows
- Advanced dashboard
- PDF and Excel exports
- Deadline tracking + action lists
- Advanced reporting
- Custom extraction fields
- Compliance matrices
- Version comparison for selected documents
- Multiple team views
- Integration support
- Priority support
- Monthly workflow review
All prices exclude VAT where applicable. Annual plans are billed upfront.
Every new Kaptila account can start with a 1-week free pilot before choosing a paid subscription.
Kaptila Suite is recommended when your company wants to use two or more Kaptila services regularly. Individual service plans are recommended when you want to start with one specific workflow.
For usage above Enterprise limits, contact us to discuss the best setup. Standard setup is included in most Business and Suite plans; complex custom workflows, special integrations or non-standard data sources may require a one-time setup fee.
Common workflows Kaptila can automate
From information to usable outputs
Kaptila outputs are designed to be reviewable and actionable. The goal is not only to summarize information, but to help teams decide, assign, track and respond.
AI assistance with human control
Kaptila is designed for business workflows where accuracy, review and control matter. Important outputs can be reviewed before they are used. Email replies, proposal content and external communication remain under human approval unless the client explicitly configures otherwise. Kaptila can be configured to support secure and controlled business workflows.
Frequently asked questions
Yes. Each Kaptila service can be subscribed to separately. You can start with email processing, tender monitoring, document processing or proposal response assistance, then add more services later.
Kaptila Suite is the combined package that includes all four Kaptila services: email processing, tender monitoring, document processing and bid / proposal response assistance.
Kaptila Suite is recommended if your team wants to use two or more Kaptila workflows regularly. Individual plans are better if you want to start with one specific workflow.
Create a Kaptila account, choose the workflow you want to test and start the free pilot inside the client portal.
No. You can create an account and start from the portal. Contact us only if you have questions or need help choosing the right workflow.
The pilot covers one selected workflow with limited data volume. Kaptila processes real examples and provides reviewable outputs such as summaries, reports, checklists or draft responses.
The default free pilot is focused on one workflow. If you are interested in multiple workflows, you can start with one and later upgrade to Kaptila Suite.
You can choose a paid monthly or annual plan. If you do not continue, the pilot ends and no paid subscription is activated automatically unless explicitly confirmed.
No payment should be required for the free pilot, unless the portal implementation intentionally requires billing details. If billing details are collected, it will be made clear that you will not be charged automatically without confirmation.
No. Kaptila is designed around repeatable business workflows. Instead of asking one-off questions, clients configure workflows that process emails, tenders, documents or proposal requirements and produce structured outputs.
By default, no. Kaptila prepares reviewable outputs. Important external communication should be reviewed and approved by a human before sending or submission.
Kaptila can process common business documents such as PDFs, Word documents, Excel files, contracts, technical annexes, reports, tender documents and project documentation.
Yes, selected tender sources can be monitored depending on technical access, source structure and client requirements.
No. Kaptila supports review by extracting information, structuring requirements and highlighting risks. Final decisions should remain with the responsible professionals.
Yes. Reports can be exported in formats such as PDF or Excel depending on the workflow and plan.
Contact Kaptila
Have a question before creating an account? Send us a message and we will help you choose the right workflow.
To start your 1-week free pilot, create an account in the Kaptila Client Portal.
Create accountTurn incoming business information into action.
Start with one real workflow. Kaptila will process a limited set of emails, tender sources, documents or proposal requirements and show practical results within one week.